As a CEO of a time-tracking software company, I need to know what my competitors are up to. This means constantly researching and exploring the products offered by our competitors. It’s not just a curiosity; it’s an essential part of my job. Here, I share some research findings about the best Pennsylvania-compliant time tracking software, giving credit to those competitors where credit is due. I hope it helps you make the right decision. Let’s dive in!
Overview
Imagine the chaos of not accurately tracking employee hours, miscalculating overtime, or failing to provide accurate records during audits. It’s a slippery slope that can lead to legal penalties, financial liabilities, and even reputational damage. No Pennsylvania business owner wants to slide down that slope!
Pennsylvania has specific laws governing time tracking. These regulations mandate employers to maintain accurate records of hours worked, breaks taken, and overtime hours. And to do this effectively, you’re going to need reliable Pennsylvania-compliant time tracking software.
Thankfully you won’t have to search far and wide to find the best time tracking software to meet your business needs. We’ve done the research, sifted through the vast technology landscape, and handpicked the finest time tracking software specifically designed to keep you compliant and your business thriving.
Whether you’re a small startup or a well-established enterprise, these software tools have got you covered.
What are Pennsylvania Time Management Laws?
In the US, there are federal laws in place to manage the time spent by employees in the workplace, safeguarding their rights and guaranteeing fair pay for their efforts. These laws act as directives for employers, keeping them in check and minimizing any forms of abuse or exploitation.
The Fair Labor Standards Act (FLSA), which dates back to 1938, is a critical federal law for time management, setting hourly wage rates and overtime pay and requiring employers to keep an accurate record of their employees’ working hours. Overtime is pegged at 1.5 times the regular hourly rate for workers who exceed 40 hours a week. However, certain job categories, including executives, professionals, and administrative employees, are exempt from overtime pay depending on their job description and salary.
The Family and Medical Leave Act (FMLA) is another essential federal law that governs time management in the workplace, entitling eligible employees to up to 12 weeks of unpaid leave for important family and medical reasons, such as the childbirth or adoption or caring for a family member with a serious health condition. This act also requires employers to maintain employees’ health benefits during their leave and restore them to their previous or equivalent positions upon their return to work.
Employers who contravene federal time management laws face severe legal ramifications, including fines, back pay, and damages as deemed by the Department of Labor’s Wage and Hour Division.
| Law Rate | |
| Minimum Wage | $7.25 |
| Overtime Laws | 1.5 times the regular pay rate after working 40 hours in a workweek ($10.88 per hour for minimum wage workers) |
| Break Laws | Breaks not mandated by law |
Overall, federal time management laws are instrumental in ensuring that workers are compensated fairly for their time and effort in the workplace, protecting them from abuse and exploitation by employers.
What are the 6 Best Pennsylvania-Compliant Time Tracking Software?
The definitive list
1. Jibble
Jibble is not just any ordinary time-tracking software; it’s the highest-rated app on popular review sites like Capterra, GetApp, G2, App Store, and Play Store. With its impressive features and user-friendly interface, Jibble has become the go-to choice for thousands of businesses worldwide.
What sets Jibble apart is its ability to comply with Pennsylvania’s time-tracking regulations and laws. Whether you’re in the F&B, retail, construction, healthcare, or any other industry, Jibble caters to your specific business needs. It’s particularly useful for businesses with employees working on different sites, thanks to its real-time geolocation tracking and biometric device integration.
This powerful software also offers a range of features designed to make time tracking flexible, secure, and hassle-free. With a one-touch clock in and out kiosk, GPS tracking, facial recognition, and automatic timesheets, Jibble ensures accurate attendance data and simplifies your payroll process.
And the best part? Jibble is 100% free, making it accessible to businesses of all sizes without any hidden costs. Say goodbye to expensive time-tracking software that drains your budget.
What Users Like
- 100% free to use
- Comprehensive features
- Accurate time tracking
- Simple and easy user interface
- Detailed and accurate reporting
What Users Don’t Like
- Jibble’s user interface is so sleek and user-friendly that you’ll actually start enjoying tracking your time.
Key Features
- Geolocation
- Integration with biometric devices
- Time Off Management
- Compatible with mobile and desktop
- Automated timesheets
- Customizable reporting and settings
The obvious advantage that Jibble has is that it’s a free time tracking software. Start using Jibble right now.
2. My Hours
My Hours offers a comprehensive set of features designed to simplify your time management and boost productivity. From attendance tracking and project budgeting to invoicing and client billing, it’s a convenient all-in-one user-friendly platform.
My Hours provides great reporting features to monitor productivity levels and analyze project progress. Though it would be great to have more control over report customization, the software guarantees accurate data and reliable insights.
This software is ideal for small teams and freelancers. It’s available in a desktop and mobile app that lets users track time on the go and add task-specific descriptions. The Android app could benefit from improvements, though. And their third-party app integration can be a little tricky. But it does offer a wide list of integrations for over 2000+ apps, including QuickBooks through Zapier, making it a good fit for any workflow.
What Users Like
- User-friendly interface
- Detailed reports
- Easy to switch between projects and tasks
- Responsive customer support
What Users Don’t Like
- Issues with third-party integrations
- The mobile app has some bugs
- More customizable options required
Key Features
- Automatic and manual time tracking
- Attendance and absence tracking
- Expense tracking
- Third-Party Integrations
Why not check out our full, and of course completely honest, My Hours review?
3. Hubstaff
The Hubstaff Time Tracking Software is an innovative solution that simplifies time management and can help businesses comply with Pennsylvania’s time-tracking regulations. Although it has some drawbacks, like occasional bugs and a higher price point, Hubstaff offers a range of powerful features to streamline your operations.
Hubstaff provides comprehensive time tracking and task management capabilities. With in-depth timesheets, GPS tracking, and project management features, businesses can easily monitor their team’s time and productivity. The platform also supports lightweight desktop, web, iOS, and Android applications, allowing seamless tracking of activity, optional screenshots, app usage, and geofencing for on-site time.
One of the standout features of Hubstaff is its ability to generate detailed reports, send client invoices, and pay employees directly based on their work hours and customizable rates.
What Users Like
- User-friendly
- Great customer service
- Customizable settings
- Simple UI
- Zapier integration
What Users Don’t Like
- More expensive than competitors
- Buggy Android version
- Abrupt software crashes
Key Features
- Customizable Templates
- Sprint Management
- GPS Location Tracking
- Payroll Tracking
Why not check out our full, and of course completely honest, Hubstaff review?
4. Toggl Track
With Toggl Track’s easy-to-use timer, users can seamlessly track time across multiple devices in real time. The software uses a tiered data structure to keep time tracking organized and ready for client reports.
Toggl Track’s Reporting feature offers detailed insights into your business’s performance. Customizable charts and graphs visualize your data, allowing you to analyze it effectively. It also provides various export options, including Excel, PDF, and CSV, for quick and versatile reporting.
While Toggl Track shines in time tracking, it does not provide invoicing, expensing, or employee-monitoring services. Its paid plans can also be expensive, and the free plan has limitations.
What Users Like
- User-friendly and intuitive interface
- Robust reporting and analytics features
- Wide range of integrations with other apps
What Users Don’t Like
- The screenshot feature can feel invasive
- Limited customization options
- Reports aren’t detailed enough
- Time-consuming manual processes
Key Features
- Detailed analytics
- Real-time and offline time tracking
- Over 100+ integrations
- Pomodoro Timer
Why not check out our full, and of course completely honest, Toggl Track review?
5. ClockShark
ClockShark is a powerful tool that helps businesses manage their mobile workforces effectively. It’s especially ideal for those in the construction and field service industries.
With user-friendly mobile applications for iOS and Android, employees can easily track their schedules and clock in and out from anywhere. The software’s digital time-stamping feature ensures accurate payrolls and compliance with Pennsylvania time-tracking regulations.
ClockShark’s geofencing technology sends real-time updates to managers when employees enter or leave a job site, improving accountability and eliminating incomplete timesheets. The software also offers job costing functionalities, audit logs, and timesheet edits management.
What Users Like
- Easy to setup and launch
- ‘Who’s working now’ function
What Users Don’t Like
- Doesn’t allow adding passed time
- Clunky mobile app
- Limited adjustment of pay rate between tasks
- Difficult to add sick days
Key Features
- Job management
- GPS tracking and geofencing
- Employee scheduling app
Why not check out our full, and of course completely honest, ClockShark review?
6. OnTheClock
OnTheClock is a cloud-based and cost-effective solution for businesses seeking simple and compliant time tracking software.
With multiple clock-in options, including web-based mobile apps, and group punch stations, employees can easily record their work hours. The system also supports fingerprint scanners to prevent time fraud. Users can set up clocking-in rules, define multiple locations for clock-ins, and adjust punches with rounding options. Another great thing is that it integrates with Payroll Connect and supports various pay periods.
While OnTheClock may have limited updates and customer support concerns, its budget-friendly pricing starting at $3/user/month, makes it an attractive choice.
What Users Like
- Payroll integration, including QuickBooks
- Paid Time Off (PTO) Management
- Group Punch for a team-based clock in/out
- Powerful reporting and analytics tools
- Budget-friendly for SMEs
What Users Don’t Like
- Customer service issues
- Reported overtime and PTO Calculation errors
- Integration issues with some payroll solutions
- Buggy mobile app
- GPS tracking issues
Key Features
- PTO Tracking
- Geolocation
- Team scheduling
- Online time kiosk
- Project time tracker
Why not check out our full, and of course completely honest, OnTheClock review?
